Privacy Policy

1. Introduction

Welcome to SiteLedger ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our contractor management platform.

By using SiteLedger, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

2.1 Personal Information

We collect information that you provide directly to us, including:

• Name, email address, phone number
• Company information (name, tax ID)
• Payment and billing information
• Profile photos and avatars
• Job and project details
• Receipt and expense information
• Timesheet and work hour data

2.2 Automatically Collected Information

• Device information (IP address, browser type, operating system)
• Usage data (pages visited, time spent, features used)
• Location data (when you use GPS check-in features)
• Cookies and similar tracking technologies

2.3 Information from Third Parties

We may receive information from third-party services you connect to SiteLedger, such as accounting software or payment processors.

3. How We Use Your Information

We use your information to:

• Provide, operate, and maintain our services
• Process your transactions and manage your account
• Send you notifications, updates, and administrative messages
• Improve and optimize our platform through analytics
• Provide AI-powered features (receipt scanning, insights, automation)
• Detect and prevent fraud, abuse, and security incidents
• Comply with legal obligations and enforce our terms
• Respond to customer support requests

4. Information Sharing and Disclosure

We may share your information with:

4.1 Service Providers

Third-party vendors who perform services on our behalf (cloud hosting, payment processing, AI/ML services, analytics).

4.2 Business Transfers

In connection with any merger, sale, acquisition, or transfer of all or part of our business.

4.3 Legal Requirements

When required by law, legal process, litigation, or governmental requests.

4.4 With Your Consent

We may share your information with your explicit consent or at your direction.

5. Data Security

We implement appropriate technical and organizational security measures to protect your information, including:

• Encryption of data in transit and at rest (TLS/SSL, AES-256)
• Regular security audits and vulnerability assessments
• Access controls and authentication (password requirements, 2FA)
• Secure data centers and infrastructure
• Employee training on data protection and privacy

6. Your Rights and Choices

You have the right to:

• Access: Request a copy of your personal information
• Correct: Update or correct inaccurate information
• Delete: Request deletion of your data (subject to legal obligations)
• Export: Download your data in a portable format
• Opt-out: Unsubscribe from marketing communications
• Restrict: Limit how we use your data

To exercise these rights, contact us at privacy@siteledger.ai or use the settings in your account.

7. Cookies and Tracking

We use cookies and similar technologies to:

• Remember your preferences and settings
• Authenticate your login sessions
• Analyze site traffic and usage patterns
• Improve our services and user experience

You can control cookies through your browser settings, but disabling cookies may affect functionality.

8. Data Retention

We retain your information for as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements. You can configure data retention settings in Settings > Data Retention.

9. Children's Privacy

SiteLedger is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for international transfers in compliance with applicable laws.

11. Service Provider

SiteLedger is powered by Z & N Global. All services, technology, and infrastructure are provided by Z & N Global.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by email or through our platform. Your continued use of SiteLedger after changes constitutes acceptance of the updated policy.

13. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us: